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Position Descriptions: Board of Directors, Committees and Subdivision Leadership, 2024

Board of Directors and Executive Committee
President/President-Elect/Past President
Secretary-Treasurer
General Responsibilities for all Subdivision Chairs, Subdivision Leadership Members, and Junior Members
General Responsibilities for Committee Chairs
Awards Committee, Chair and Members
Clinical Practice Committee (CPC), Chair, Members, and Junior Members
Clinical Practice Project Group Chairs, Co-Chairs, Members, and Junior Members
Economic Affairs Committee (EAC), Chair and Members
Finance Committee, Chair and Members
Global/International Meeting Organizing Committee (GOC/IMOC), Chair and Members
International Affairs Committee (IAC), Chair and Members
Membership Affairs Committee (MAC), Chair, Members, and Junior Members
Nominating Committee, Chair and Members
Professional Relations Committee (PRC), Chair and Members
Program Committee, Chair and Members
Publications Committee (Pubs), Chair, Members, and Junior Members
Strategic Opportunities Committee (SOC), Chair and Members
Training & Education Committee (T&E), Chair, Members, and Junior Members

General Responsibilities: All AMP Volunteers

  • The Board, all committees, the Subdivision Leadership groups, and most Working Groups and Task Forces have a staff liaison assigned to assist the Chair and other functions specific to the group.
  • All AMP volunteers will familiarize themselves with the AMP Statement of Fiduciary Responsibility, which addresses Conflict of Interest (COI), confidentiality, and other legal and ethical issues.
  • Annually, all volunteers will complete a statement disclosing all business, financial, and organizational interests and affiliations they or persons with a close legal relationship to them have (as defined by the AMP Statement of Fiduciary Responsibility or other relevant Policy) that could be construed as related to the interests of the Association.
  • All Volunteers will execute an AMP Confidentiality and Intellectual Property Agreement.
  • All volunteers will disclose to the relevant Chair when they have actual or apparent COI in any matter on the meeting agenda and shall abstain from voting in that matter. The Chair may determine that the volunteer shall also recuse themselves from discussion of the matter.
  • New volunteers will review orientation materials prior to their first meeting.
  • All volunteers will participate in discussion and work product so that work is equitably spread among the group. All volunteers will strive to attend all meetings; when unable to attend, they will notify their Chair and relevant staff member.
  • All volunteer work and projects (e.g., assessments, nominations, selections) will adhere to current AMP policies and best practices in diversity, equity, and inclusion.
  • Under normal circumstances, most volunteer groups meet in person before the annual meeting and incoming members are requested to attend. The President may direct that meetings occur virtually.

Board of Directors and Executive Committee

The Board of Directors (“the Board”) is AMP’s primary governing body. The members of the Board of Directors are the President, President-Elect, Past President, Secretary-Treasurer, Chairs of the Subdivisions, Chairs of the Standing Committees, i.e., Clinical Practice, Economic Affairs, International Affairs, Membership Affairs, Professional Relations, Program, Publications, and Training & Education, and up to two additional members. (The Finance Committee is chaired by the Secretary-Treasurer. The Nominating Committee is chaired by the Past President. The Strategic Opportunities Committee is chaired by the President-Elect.) The authority and duties of the Board are outlined in the Bylaws and are the following:

  • Determine the strategic direction of the Association;
  • Establish policies consistent with the Association’s purposes and in accordance with the Bylaws;
  • Consider for approval the nominations various functional groups, e.g., committees and working groups, and representatives to other organizations, except for those elected directly by the membership or designated by the Bylaws;
  • Determine the position descriptions for the various functional groups, e.g., committees;
  • Review, revise, and approve the annual operating budget;
  • Appoint the Editor(s)-in-Chief of the Association's publications and approve the selection of an appropriate publisher for such publications;
  • Establish or discontinue ad hoc committees;
  • Set the dues structure and annual meeting registration fees;
  • Appoint an Executive Director;
  • Establish benefits, rights, and privileges of members in accordance with the Bylaws;
  • Consider proposals for Amendments of the Bylaws;
  • Address other matters in furtherance of the mission and aims of the Association and as permitted by the Bylaws.

Under normal circumstances, the Board meets in person before the annual meeting and mid-year, and meets virtually at minimum an additional two times. The President may call additional meetings and may direct that in person meetings take place virtually.

The Executive Committee of the Board has the authority to act on behalf of the Board, except as restricted by applicable law, and ensures implementation of the strategy, direction, and policies established by the Board. The Executive Committee also monitors governance effectiveness, e.g., reviews the Bylaws and policies. The Executive Committee consists of the President, President-Elect, Past President, Secretary-Treasurer, and up to two additional Board members named by the Board (one being a Subdivision Chair, which rotates among the subdivisions each year).

Under normal circumstances, the Executive Committee meets virtually  monthly. The President may call additional meetings, either virtual or in person.

President-Elect/President/Past President:

  • The President, President-Elect, and Past President serve one year in each position – three years in total.
  • The President, President-Elect, and Past President are voting members of the Board, the Executive Committee, and the Finance Committee, participate in virtual meetings, and may be assigned to work on specific projects.
  • The President, President-Elect, and Past President are official AMP spokespersons and must complete media training before any interaction with members of the media.
  • The President is Chair of the Board and the Executive Committee, presides over the annual business meeting, and works with the Board and Executive Director to facilitate the evolution and implementation of the strategic plan.
  • The President is an ex officio member of every other committee but typically only attends meetings when necessary to address a specific issue.
  • The President approves and signs AMP public statements in most circumstances, and often represents AMP in meetings with other societies, agencies, and legislative offices.
  • The President and Executive Director meet prior to or early in the President’s term and monthly thereafter to plan meeting agendas and discuss a broad range of topics, focusing on those of particular challenge and opportunity such as elements of the strategic plan, the organization, segments of its membership, the field, and to facilitate communication and planning.
  • The President-Elect assumes the responsibilities of President if the President is no longer able to carry out the obligations of the office.
  • The President-Elect is Chair of the Strategic Opportunities and Awards Committees and a voting member of the Economic Affairs and Professional Relations Committees.
  • The Past President is Chair of the Nominating Committee and may be assigned by the President to lead special projects or chair short term ad hoc committees.
  • Additional considerations for Nominating Committee vetting:
    • Potential candidates will be nominated by a member, an action that indicates recognition and endorsement of experience and skills relevant to the position.
    • Skills needed include public speaking, team leadership and motivation, conflict management, acumen, and excellent ability to capture and communicate vision for the future.
    • It is important for the President to be a recognized expert in the field, an experienced leader, and someone who has been very involved in AMP leadership.
    • Potential candidates are usually at least mid-career.

Secretary-Treasurer:

  • The Secretary-Treasurer serves a two-year term.
  • The Secretary-Treasurer is a voting member of the Board and the Executive Committee and may be assigned to work on specific projects.
  • The Secretary-Treasurer is the Chair of the Finance Committee and presents any Finance Committee issues to the Board.
  • The Secretary-Treasurer presents the financial report at the annual business meeting, which is held each year during the annual meeting.
  • If an AMP Staff member cannot attend a Board or Executive Committee meeting, the Secretary-Treasurer takes the minutes and distributes them for review and to the AMP office for filing.
  • It is a standing directive that the Secretary-Treasurer delegates to the Executive Director stewardship of AMP’s governance and legal documents.
  • Additional considerations for Nominating Committee vetting:
    • Skills needed include ability to analyze and communicate budgets and financial reports.

General Responsibilities for all Subdivision Chairs, Subdivision Leadership Members, and Junior Members

  • Subdivision Chairs and Subdivision Representatives to the Clinical Practice, Nominating, Program, and Training & Education Committees are elected by the AMP regular membership for two-year terms.
  • Subdivision Chairs are voting members of the Board of Directors. In addition to their fiduciary responsibilities as Board members, Subdivision Chairs provide the Board with information about the activities and accomplishments of the subdivision, and/or to request discussion or approval of specific subdivision activities or projects. They may be assigned to work on specific Board projects.
  • Subdivision Chairs are responsible for the general direction of the affairs of the Subdivision and for presiding over meetings of the Subdivision.
  • Informed by the Strategic Plan and requests from the Board, they see that initiatives and projects are designed that will address issues of importance to their discipline and that achieve the objectives of the Strategic Plan. Initiatives and projects are accomplished, as appropriate, either by the relevant committee or the subdivision leadership itself.
  • Subdivision Chairs communicate regularly with their Subdivision Leadership, i.e., the Subdivision Representatives to the Clinical Practice, Nominating, Program, and Training & Education Committees, and other relevant AMP groups, set the schedule and agenda for meetings, and report on projects  in a timely fashion.
  • If the Subdivision Leadership identifies new opportunities and challenges not addressed in the Strategic Plan, the Chair will bring them to the attention of the Board for possible inclusion.
  • Subdivision Chairs and/or Leadership communicate as relevant with members of the subdivision via CHAMP.
  • Subdivision Chairs are responsible for ensuring that information in their area(s) of the AMP website is current and useful to the membership and relevant to outside visitors. Implementation is through the AMP staff.
  • The Chair may recommend volunteers, including ad hoc and junior members, to be appointed by the Board. Chairs should proactively encourage Junior members to continue service in AMP and/or provide feedback/mentoring to Junior members.
  • Subdivision Chairs oversee any Interest Group or Working Group that is assigned to their subdivision.
  • Subdivision Chairs advise on the project support budget for their committee with assistance of the AMP staff.
  • Newly elected Subdivision Chairs acclimate themselves to Subdivision activities as Chair-Elect during the time between notification of election results and the beginning of their Chair term of service.
  • One Subdivision Chair serves as a voting member of the Executive Committee on an annual rotating basis as follows:2024: Hematopathology; 2025: Solid Tumors; 2026: Genetics; 2027: Infectious Diseases; 2028: Informatics.
  • Subdivision Chairs meet virtually with their Subdivision Leadership at least quarterly. Under normal circumstances, Subdivision Chairs and Leadership meet in person before the annual meeting (incoming Chairs and leadership are requested to attend). The President may direct that meetings occur virtually.
  • Additional considerations for Nominating Committee vetting:
    • Candidates should have experience and expertise in their subdiscipline to ascertain the needs of their subdivision.

Subdivision Leadership Junior Members

General responsibilities for All Volunteers apply. Please review at this link.

  • Each Subdivision Leadership group will have at least one Junior Member. Subdivision Leadership Junior Members serve for two years, and if there is more than one Junior Member, will serve staggered terms. AMP membership must remain current throughout the term of service.
  • The responsibilities of the Junior Members of the Subdivision Leadership include:
    • Work with Subdivision Leadership to identify the needs of the Subdivision, particularly those relevant to students, trainees, and/or early career members.
    • Provide feedback and suggestions on Subdivision Leadership activities and recommendations from a student, trainee, and/or early career perspective.
    • Volunteer to participate in AMP projects as appropriate (e.g., working group or task force).
    • In collaboration with other AMP Junior Members, organize the program and speakers for the Trainee Luncheon at the annual meeting.
    • Review and update resources on the Subdivision related webpages as assigned. Implementation is through the AMP staff.
    • Other duties as assigned by the Subdivision Leadership Chair.
  • Additional considerations for Subdivision Leadership Junior Member vetting:
    • Candidates must be current AMP Associate Members (students, postdoctoral fellows, and residents) in clinical practice at the time of Subdivision Leadership Junior Member selection.
    • Candidates must be in clinical practice (any work setting - academia, community hospital, public or private health laboratory, commercial referral, esoteric/specialty, etc.).
    • Candidates must be available for quarterly virtual committee meetings.

General Responsibilities for Committee Chairs

  • Committee Chair terms are noted in the position descriptions of their specific committees.
  • Committee Chairs are voting members of the Board of Directors. In addition to their fiduciary responsibilities as Board members, Committee Chairs represent their committee to the Board, to provide information about the activities and accomplishments of the committee, and/or to request discussion or approval of specific committee activities or projects. They may be assigned to work on specific Board projects.
  • Committee Chairs are responsible for the successful operation and development of the committee that they lead.
  • Informed by requests from the Board and Subdivision Leadership, Committee Chairs will see that their committees design initiatives and accomplish projects that achieve the objectives of the Strategic Plan.
  • If the Committee identifies new opportunities and challenges not addressed in the Strategic Plan, the Chair will bring them to the attention of the Board for possible inclusion.
  • Committee Chairs communicate regularly with their committee members, set the schedule and agenda for meetings, and ensure that projects are completed in a timely fashion.
  • Committee Chairs communicate regularly with the AMP membership regarding committee activities through mechanisms such as CHAMP.
  • Committee Chairs, with staff assistance, create an annual report of committee accomplishments.
  • Committee Chairs are responsible for ensuring that the content in their area(s) of the AMP website is current and useful to the membership and relevant to outside visitors. Implementation is through the AMP staff.
  • Committee Chairs oversee any Interest Group, Working Group, or representatives to other organizations that are assigned to their committee.
  • Committee Chairs also have responsibilities specific to their Committee.
  • Committee Chairs recommend Junior and ad hoc members to be appointed to their respective committees by the Board. Chairs should proactively encourage Junior members to continue service in AMP and should provide feedback/mentoring to Junior members.
  • Committee Chairs advise on the project support budget for their committee with assistance of the AMP staff.
  • Newly elected Committee Chairs acclimate themselves to the committee as Chair-Elect during the time between notification of election results and the beginning of their Chair term of service.
  • Committees meet as noted in the Committee Position Description.

Awards Committee, Chair and Members

Committee

  • The Awards Committee oversees the nomination and selection of the recipient of the Award for Excellence in Molecular Diagnostics, the Jeffrey A. Kant Leadership Award, and the Meritorious Service Award(s).
  • The Awards Committee evaluates the current awards and make recommendations for improvements to purpose, description, selection criteria, and monetary and/or other tangible award.
  • The Awards Committee monitors, and improves when indicated, the formal nomination process for potential award recipients.
  • The Awards Committee assesses the need for new awards.
  • When it is determined that a new award is needed, the Awards Committee prepares a report for the Board that identifies the purpose, determines the selection criteria, and recommends a monetary and/or other tangible award.
  • The Awards Committee meets virtually at least monthly until their duties for the year are complete. Under normal circumstances, the committee meets in person before the annual meeting. The Chair or President may direct that meetings occur virtually.

Chair

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The Awards Committee Chair is the President-Elect.
  • The Awards Committee Chair recommends new committee members to the Board for appointment.
  • The Awards Committee Chair issues calls for award nominations to the AMP membership.
  • The Awards Committee Chair extends the invitations to the selected recipients of the Award for Excellence in Molecular Diagnostics, the Jeffrey A. Kant Leadership Award, and the Meritorious Service Award(s).

Members

General responsibilities for All Volunteers apply. Please review at this link.

  • Awards Committee Members are appointed by the Board for a two-year, renewable term, up to a maximum of six years. 
  • Awards Committee Members select the applicable award recipient from the pool of nominees.

Clinical Practice Committee (CPC), Chair, Members, and Junior Members

Committee

  • The CPC accomplishes objectives in the “Innovation and Improved Patient Care” area of the Strategic Plan. Initiatives address issues pertaining to the clinical practice of molecular pathology, including practice guidelines.
  • The CPC assists and/or advises the Professional Relations Committee to assess or design regulations and policies that will advance the practice of high quality clinical molecular pathology services.
  • The CPC generally oversees the work of at least one Working Group each year.
  • The CPC meets monthly virtually and often communicates online, e.g., by email, between meetings. Under normal circumstances, the committee meets in person before the annual meeting. The Chair or President may direct that meetings occur virtually.

Chair

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The CPC Chair is elected by the AMP regular membership for a two-year term.
  • Additional considerations for Nominating Committee vetting:
    • Based on the level of skills and experience needed for this role, candidates should have been in post-fellowship clinical practice for at least five years and currently be in clinical practice.
    • Service on the CPC within the previous 5 years is preferred.

Subdivision Representatives and ad hoc Members

General responsibilities for All Volunteers apply. Please review at this link.

  • The CPC currently consists of two representatives from each Subdivision (the Bylaws mandate “at least one”), who serve staggered two-year terms; ad hoc members may be appointed by the Board to accomplish specific projects. The Committee typically includes at least one Junior Member who is a current or recently-graduated trainee.
  • Subdivision Representatives provide subdivision-specific expertise and represent the interests of the subdivision members in the committee's activities and projects.
  • Subdivision Representatives bring issues identified by the Subdivision Leadership to the CPC for discussion and implementation of needed initiatives and projects.
  • Subdivision Representatives typically lead relevant working groups to accomplish projects and initiatives.
  • Subdivision Representatives additionally serve on the Subdivision Leadership from which they were elected (Genetics, Hematopathology, Infectious Diseases, Informatics, or Solid Tumors). (Please review responsibilities for all Subdivision Chairs and Subdivision Leadership at this link.)
  • Additional considerations for Nominating Committee vetting:
    • Candidates are expected to have at least 2 years post-fellowship clinical practice experience and to be currently in clinical practice.

Junior Member

General responsibilities for All Volunteers apply. Please review at this link.

  • CPC Junior Member(s) serve for two years. AMP membership must remain current throughout the term of service. Two CPC Junior Members serve staggered terms.
  • The responsibilities of the Junior Members of the CPC include:
    • Work with the Committee to identify and prioritize scientific projects in the areas of clinical practice, innovation, and improved patient care.
    • Provide feedback and suggestions on Committee activities and projects from a student, trainee (resident / fellow), and/or early career perspective.
    • Volunteer to participate in a Clinical Practice project group (e.g., working group or task force).
    • In collaboration with other AMP Junior Members, organize the program and speakers for the Trainee Luncheon at the annual meeting.
    • Review and update resources on clinical practice related webpages as assigned. Implementation is through the AMP staff.
    • Coordinate annual review of CPC guidelines, position statements, and letters with assistance from CPC Chair and AMP staff.
    • Other duties as assigned by the CPC Chair.
  • Additional considerations for Clinical Practice Committee vetting:
    • Candidates must be current AMP Associate Members (students, postdoctoral fellows, and residents) at the time of CPC Junior Member selection.
    • Candidates must be in clinical practice (any work setting - academia, community hospital, private or public health laboratory, commercial referral, esoteric/specialty, etc.).
    • Candidates must be available for monthly virtual committee meetings.

Clinical Practice Project Group Chairs, Co-Chairs, Members, and Junior Members

  • Clinical Practice Project Group Chairs, Co-Chairs, and Member(s) are appointed by the Board to serve on various Project Groups (e.g., working groups and task forces) related to clinical practice. The term of service will end once the specific project has been completed, typically 12 – 24 months.
  • These volunteer positions are designed to provide opportunities to participate in AMP clinical practice related Project Groups related to their subject matter expertise and develop AMP members for future AMP leadership.
  • The Clinical Practice Committee Chair recommends Chairs, Co-Chairs, and Members to the Board for appointment to the Project Group. Appointment to the Project Group does not guarantee authorship; relevant AMP and journal policies apply. Typically, open calls for volunteers and requests for recommendations from Subdivision Leadership and other Committees are conducted to identify potential subject matter experts.
  • Project Group Chairs and Co-Chairs responsibilities (General responsibilities for All Volunteers apply. Please review at this link.)
    • Provide leadership of and organization for the project with the assistance of AMP staff.
    • Provide conflict of interest (COI) review and active COI management with the assistance of Clinical Practice Committee and AMP staff.
    • Communicate regularly with Project Group members, set the schedule and agenda for conference calls/meetings, and ensure that projects are completed in a timely fashion.
    • Communicate at least quarterly with the Clinical Practice Committee regarding Project Group progress and needs with the assistance of AMP staff.
    • Represent the Project Group to other groups (internal and external to AMP) when requested.
    • Must be AMP members and maintain current membership throughout the duration of the project.
    • All other responsibilities of a Clinical Project Group Member also apply.
  • Project Group Members responsibilities (General responsibilities for All Volunteers apply. Please review at this link.):
    • Attend and participate actively in scheduled Project Group virtual meetings or conference calls (approximately monthly, one hour long, possible 2-3 per month at certain times); attend required in person meetings (if scheduled).
    • Participate actively in data analysis (e.g., published literature, survey data, systematic review process).
    • Participate actively in preparation of project deliverables (e.g., manuscripts, webinars, presentations, infographics, etc.).
    • Assist Project Group coordinators (e.g., Chair / Co-Chair) and AMP staff as requested.
    • Participate in the development of education and dissemination tools (could include speaker engagements).
    • Other duties as assigned by the Project Group coordinators.
  • Additional considerations for vetting:
    • Current AMP Members preferred.
    • Candidates must be in clinical practice (any work setting - academia, community hospital, public or private laboratory, commercial referral, esoteric/specialty, etc.).
    • Candidates are expected to have at least 3 years post-fellowship clinical practice experience related to the project’s subject matter.
    • Candidates must be eligible to participate in Project Group consistent with AMP policies (e.g., no unresolvable conflicts of interest).
    • Additional Project Group-specific considerations may apply; these will be communicated during the application process to provide transparency.
    • Chairs and Co-Chairs: Volunteer service on Clinical Practice Committee or clinical practice Project Group within the past five years preferred. Additional leadership and/or committee experience preferred.
    • Members: Previous experience on clinical practice Project Groups is not required; new volunteers encouraged to apply. Note: Potential candidates serving on an active or recently completed (within the past 1 – 2 years) AMP clinical practice Project Group should not serve the same role/function in a new Project Group. Limited exceptions may be approved.
    • The process for the selection of Project Group members should include consideration of group diversity, including, but not limited to race, gender, sexual orientation, disability, ethnicity, religion, national origin, age, gender identity, stage of career, practice setting, and geographic area (from AMP Authorship Policy).

Project Group Junior Member

General responsibilities for All Volunteers apply. Please review at this link.

  • Project Group Junior Member(s) are appointed to serve on various committee Project Groups (e.g., working groups and task forces). The term of service will end once the specific project has been completed, typically 12 – 24 months. AMP membership must remain current throughout the term of service.
  • This volunteer position is designed to develop early career AMP members for future AMP leadership by exposing them to volunteer opportunities related to their subject matter expertise with additional AMP governance responsibilities.
  • The appropriate Committee Chair recommends Junior Member(s) to the Board for appointment to the project group or task force. Typically, open calls for volunteers and requests for recommendations from Subdivision Leadership and other Committees are conducted to identify potential Junior Members.
  • The responsibilities of an Project Group Junior Member include but are not limited to:
    • Data analysis (e.g., published literature, survey data, systematic review process).
    • Preparation of project deliverables (e.g., manuscripts, webinars, presentations, infographics, etc.).
    • Scribing of Project Group meeting minutes.
    • Assist Project Group coordinators (e.g., Chair / Co-Chair) and AMP staff as requested.
    • Other duties as assigned by the Project Group coordinators.
  • Additional considerations for vetting:
    • Candidates must be current AMP Associate Members (students, postdoctoral fellows, and residents) at the time of Junior Member selection.
    • Candidates must be in clinical practice (any work setting - academia, community hospital, public or private laboratory, commercial referral, esoteric/specialty, etc.).
    • Candidates must be eligible to participate in Project Group consistent with AMP policies (e.g., no unresolvable conflicts of interest).
    • Experience and/or interest in the Project Group subject matter appropriate to an Associate Member’s level of practice is desired.

Economic Affairs Committee (EAC), Chairs and Members

Committee

  • The EAC addresses issues associated with utilization of and coverage for billing codes used in molecular pathology and advocates for sound economic policies that promote the provision of high quality molecular pathology services.
  • The EAC educates members, payers, relevant government agencies, legislators, and the public on economic issues of importance to the field of molecular pathology.
  • The EAC accomplishes objectives in the “Advocacy” area of the Strategic Plan.
  • The EAC may recommend new CPT codes broadly relevant to molecular pathology.
  • The EAC drafts AMP reimbursement policy positions for Board approval when appropritate The EAC meets monthly by conference call, by frequent electronic communication, and may conduct AMP-supported in person meetings of the full committee or Committee-initiated workgroups during the year for projects or initiatives as needed. Under normal circumstances, the committee meets in person before the annual meeting. The President may direct that meetings occur virtually.
  • EAC members often have assignments between monthly meetings, and items of interest as well as materials to review and comment upon electronically are circulated regularly.

Chairs

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The EAC Chair is appointed by the Board for a two-year, renewable term, up to a maximum of six years.
  • The EAC Chair or designee mayrepresent AMP in meetings with other societies, payers, and legislative offices.
  • The EAC Chair recommends members to the Board for appointment to the committee.
  • The EAC Chair is an official AMP spokesperson and must complete media training before any interaction with members of the media.

Members

General responsibilities for All Volunteers apply. Please review at this link.

  • Members of the EAC are appointed by the Board for a two-year, renewable term, up to a maximum of six years. The Committee typically includes a Junior member who is a current or recently-graduated trainee. The Committee will include an appointed representative from each Subdivision; they may be an existing committee member or someone recommended by the Subdivision Chair.

Finance Committee, Chair and Members

Committee

  • The Finance Committee oversees AMP’s financial affairs, including reviewing routine revenue & expense reports and recommending to the Board for approval an annual operating budget and the investment policy for the Association's assets.
  • The Finance Committee meets virtually at least twice a year.

Chair

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The Finance Committee is chaired by the Secretary-Treasurer.

Members

General responsibilities for All Volunteers apply. Please review at this link.

  • Members are the President, President-Elect, and Past President (all ex officio and voting), at least three appointed Regular members determined by the Board to have relevant experience, and the Executive Director (ex officio and non-voting). Appointed members serve a two-year term, renewable by the Board up to a maximum of six years.

Global/International Meeting Organizing Committee (GOC/IMOC), Chair and Members

Committee

  • The GOC/IMOC is responsible for overall planning and organization for a non-U.S. conference/Global Congress, including the scientific program and abstracts, platform presentations,posters, and with staff assistance, for staying within the budget established by the Board.
  • The GOC/IMOC consists of appointed members including: Chair, Vice Chair (ex officio, the IAC Chair), experts from subdivisions relevant to the conference (though not required to be subdivision representatives), and if possible, at least one member from the host country. The term of service ends once the conference is completed.
  • Committee members are recommended for appointment by the GOC/IMOC Chair, with input from the Vice Chair, who would communicate any suggestions from the IAC.
  • Program planning begins up to 18 months prior to the conference.
  • The GOC/IMOC meets through regular conference calls and email communications that serve as a forum for updates, discussion, and planning.
  • GOC/IMOC Members are expected to attend the conference and help with onsite responsibilities (e.g., moderating sessions and judging posters).

Chair

General Responsibilities for Committee Chairs apply.

  • The GOC/IMOC Chair is appointed by the Board up to 18 months prior to the conference. The GOC/IMOC Chair is a member with experience in AMP education initiatives, and who has some international experience such as international collaborations or speaking engagements.
  • The GOC/IMOC Chair, with input from the Vice Chair who will communicate any suggestions from the IAC, recommends committee members for appointment by the Board.
  • The Chair works with the Committee and staff to create the scientific program, structure and schedule.
  • The Chair confirms all abstract rejection decisions by the other members of the Committee.
  • The Chair, or their designee, reports the progress and evaluation of the global conference to the Board. 

Members

General responsibilities for All Volunteers apply. Please review at this link.

  • GOC/IMOC Members are appointed by the Board up to 18 months prior to the conference.
  • GOC/IMOC Members will be subject matter experts in the discipline areas of the conference and reflect the diversity of the geographic area for the conference.
  • GOC/IMOC Members identify and invite speakers and communicate with them to confirm availability and to procure information necessary to manage the Program and Continuing Education requirements, including conflict of interest disclosure reports, titles of presentations, session descriptions and objectives
  • GOC/IMOC Members review all abstracts submitted for the global congress and other session proposals.

International Affairs Committee (IAC), Chair and Members

Committee

  • The International Affairs Committee (IAC) endeavors to advance molecular pathology around the globe through educational and professional activities, including scientific/research collaborations.
  • The IAC seeks to expand AMP membership outside of North America.
  • The IAC serves as a bridge from the international community to other AMP committees.
  • The IAC is responsible for overseeing the non-US Conference Support program, the International AMP Affiliate program, and the International Membership Grants.
  • The IAC meets monthly virtually and between meetings by electronic communication, e.g., email. The committee may meet in person before the annual meeting.

Chair

General Responsibilities for Committee Chairs apply.

  • The IAC Chair is appointed by the Board for a two-year, renewable term, up to a maximum of six years.
  • The IAC Chair recommends to the Board members for appointment to the committee.
  • The IAC Chair is a non-US AMP member for at least five consecutive years and an IAC member for at least two years.
  • The IAC Chair is the ex officio (voting) Vice Chair of the Global/International Meeting Organizing Committee.

Members

General responsibilities for All Volunteers apply. Please review at this link.

  • Members of the IAC are appointed by the Board for a two-year, renewable term, up to a maximum of six years. Members should be representatives from different regions of the world, i.e., regionally or by continent (e.g., South America, Europe, Africa, Middle East, Southeast Asia, Asia, and Australia).
  • US-based members may serve as advisors to the IAC.

Membership Affairs Committee (MAC), Chair, Members and Junior Members

Committee

  • The MAC accomplishes objectives in the Membership and Leadership areas of the Strategic Plan by designing and conducting projects, with staff collaboration.
  • The MAC assesses member needs and provides recommendations to the Board and assistance to other committees regarding matters of membership and professional development.
  • The MAC ascertains the needs of AMP members, how well their membership in AMP is meeting their needs, how well AMP is serving the needs of the profession, and makes recommendations to the Board.
  • The MAC facilitates leadership development for AMP through various initiatives such as the ad hoc and junior member volunteer process, and making recommendations based on the results of volunteer and member satisfaction surveys.
  • The MAC monitors AMP’s process for appointed positions and makes recommendations to the Board to improve involvement of all member types, geographic location, etc.
  • The Committee meets monthly virtually and between meetings by electronic communication, e.g., email. Under normal circumstances, the committee meets in person before the annual meeting.

Chair

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The Chair is elected by the AMP regular membership for a two-year term.
  • The Chair recommends to the Board members for appointment to the committee.
  • Additional considerations for Nominating Committee vetting:
    • Candidates benefit from having previous experience on an AMP committee within the previous 5 years, especially service on the MAC.

Members

General responsibilities for All Volunteers apply. Please review at this link.

  • Members of the MAC are appointed by the Board for a two-year, renewable term, up to a maximum of six years. The Committee may include Junior members who are current or recently-graduated trainees.

Junior Member(s)

The responsibilities of the Junior Members of the MAC include:

  • Bringing professional development and membership related issues relevant trainees to the Committee.
  • Working in close communication with the Training and Education Committee Junior Members.
  • Overseeing the Trainee Community on CHAMP, including starting discussion threads or raising and answering questions as needed.

Nominating Committee, Chair and Members

Committee

  • The Nominating Committee develops a slate of candidates for the next election comprising Subdivision Representative positions, Board-level positions, and the Technical Topics Representative to the Program Committee position. Nominating Committee members also notify candidates of election results.
  • The Nominating Committee meets virtually twice a month or as needed through June. Under normal circumstances, the committee meets in person before the annual meeting (outgoing Subdivision Representatives are excused).
  • Additional considerations for Nominating Committee vetting, Chair and members:
    • Candidates should have numerous professional contacts for the positions they are responsible for nominating.

Chair

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The Chair of the Nominating Committee is the Past President.
  • The Chair works with the committee and staff to organize and administer the nomination and election process. The Chair also recruits candidates for Board-level positions, other than the Subdivision Chairs, and the Technical Topics Representative to the Program Committee position.

Subdivision Representatives

General responsibilities for All Volunteers apply. Please review at this link.

  • Two Representatives (who shall not be voting members of the Board, per AMP Bylaws) from each subdivision are elected to serve staggered two-year terms. One Representative from each subdivision is elected each year.
  • Representatives develop a slate of candidates for their subdivision for the next election and offer suggestions for positions in other subdivisions, for the Board, and for Technical Topics Representative.
  • Representatives communicate with candidates to provide the AMP candidate statement and request submission of each candidate statement to AMP staff for inclusion in the ballot.
  • Representatives notify candidates of election results.
  • Subdivision Representatives additionally serve on the Subdivision Leadership group from which they were elected (Genetics, Infectious Diseases, Informatics, Solid Tumors, or Hematopathology). (Please review responsibilities for all Subdivision Chairs and Subdivision Leadership at this link.)

Professional Relations Committee (PRC), Chair and Members

Committee

  • The Professional Relations Committee interacts with various groups, including other professional societies, patient organizations, Congress, and U.S. Federal agencies such as the FDA, CMS, CDC, and HHS regarding issues of professional practice and regulatory policies.
  • The PRC drafts for Board approval AMP’s position on policy, regulatory, and intellectual property issues related to the practice of molecular diagnostics and molecular pathology.
  • The PRC accomplishes objectives in the “Advocacy” area of the Strategic Plan.
  • The PRC educates relevant government agencies, legislators, and the public on policy issues of importance to the field of molecular pathology.
  • Members often have assignments between monthly meetings, and items of interest as well as materials to review and comment upon electronically are circulated regularly.
  • The Patient Engagement Subcommittee of the PRC develops patient-facing materials that help inform and educate patients on a wide range of topics that fall within the practice of molecular pathology
  • The Committee meets at least monthly by video conference call and by frequent electronic communication. Under normal circumstances, the committee meets in person the day before the start of the annual meeting.

Chair

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The PRC Chair is appointed by the Board for a two-year, renewable term, up to a maximum of six years.
  • The PRC Chair often represents AMP in meetings with other societies, patient groups, governmental agencies, and legislative offices.
  • The PRC Chair recommends to the Board members for appointment to the committee.
  • The PRC Chair is an official AMP spokesperson and must complete media training before any interaction with members of the media.

Members

General responsibilities for All Volunteers apply. Please review at this link.

  • Members of the PRC are appointed by the Board for a two-year, renewable term, up to a maximum of six years. The Committee typically includes a Junior member who is a current or recently-graduated trainee. The Committee will include a representative from each Subdivision; it may be an existing committee member or someone appointed per the Subdivision Chair’s recommendation.

Program Committee, Chair and Members

Committee

  • The Program Committee is responsible for the overall planning and success of the AMP Annual Meeting, including the scientific program, abstracts, platform presentations, posters, and, with staff assistance, for staying within the budget established by the Board.
  • Program planning begins at least 15 months prior to the Annual Meeting.
  • The Program Committee consists of the Chair, Chair-Elect, two elected members from each Subdivision and two Technical Topics representatives.
  • The Program Committee judges the Technologist Award posters.
  • The Program Committee meets virtually twice per month, and in an all-day planning meeting that may be in-person or virtual. Additionally, frequent electronic communication serves as a forum for updates, discussion, and planning between scheduled meetings. Under normal circumstances, the committee meets in person before the annual meeting.
  • The program Committee is expected to attend the Annual Meeting and help with onsite responsibilities (e.g., moderating sessions and judging posters).
  • Members of the Program committee must not currently be employed by, or have been employed within the past 24 months by, an "ineligible company" as defined by the Accreditation Council for Continuing Medical Education (ACCME), to adhere to ACCME rules for CME. Ineligible companies are those whose primary business is producing, marketing, selling, or distributing healthcare products used by or on patients. Examples of such organizations include device manufacturers or distributors, diagnostic labs that sell proprietary tests, and pharmaceutical companies or distributors.

Chair and Chair-Elect

General Responsibilities for Committee Chairs apply. Please review this link.

  • The Program Committee Chair-Elect is a two-year commitment with the Chair-Elect assuming the Chair position in the subsequent year. The Chair-Elect gains experience and insight that facilitates their transition to Program Chair in the subsequent year.
  • The Chair meets face-to-face with AMP staff for a full day of planning before the Committee begins meeting together, i.e., at least 15 months prior to the Annual Meeting.
  • The Chair works with the committee to create the Program structure, schedule and to develop a speaker compensation plan that is within the speaker compensation budget.
  • The Chair and Chair-Elect review the "Other" category abstracts.
  • The Chair confirms all abstract rejection decisions by the other members of the Committee.
  • The Chair conducts and provides a debriefing review of the annual meeting to the Board following the annual meeting.
  • The Chair-Elect provides input into the planning of the annual meeting and assists/mentors the Technical Topics Representatives as needed.
  • The Chair is an official AMP spokesperson regarding the Annual Meeting program and must complete media training before any interaction with members of the media.

Subdivision and Technical Topics Representatives

General responsibilities for All Volunteers apply. Please review at this link.

  • Two representatives from each subdivision and two non-doctoral technical topics representatives are elected to each serve a staggered two-year terms. One technical topics representative and one representative from each subdivision are elected each year.
  • Representatives identify and invite speakers and communicate with them to confirm availability and to procure information necessary to manage the Program and Continuing Education requirements, including conflict of interest disclosure reports, titles of presentations, session descriptions and objectives
  • Representatives work together to ensure adherence to the speaker compensation budget.
  • Representatives review all abstracts submitted for the annual meeting and other session proposals.
  • The Technical Topics Representatives are responsible for planning the Technical Topics portion of the Annual Meeting Program.
  • The Technical Topics Representatives administer the Technologist Award poster competition.
  • Subdivision Representatives additionally serve on the Subdivision Leadership from which they were elected (Genetics, Infectious Diseases, Informatics, Solid Tumors, or Hematopathology).(Please review responsibilities for all Subdivision Chairs and Subdivision Leadership at this link.)
  • Additional considerations for Nominating Committee vetting:
    • Candidates benefit from having numerous professional connections in the field, having attended many annual meetings, and having heard many different speakers in different venues.
    • Candidates for this position should confirm with their supervisor that they will receive travel support to attend the annual meeting for the two years they serve on the committee, as well as permission to devote the necessary time and attention to their duties, which is significant.

 

 

Publications Committee (Pubs), Chair, Members, and Junior Members

Committee

  • The Publications Committee is charged with certain business-related responsibilities for AMP’s official journal, The Journal of Molecular Diagnostics (JMD), which is co-owned by the American Society for Investigative Pathology (ASIP).
  • While the Publications Committee does not oversee JMD’s production or editorial functions, it provides strategic input, and may request or receive information and make recommendations to the Editor-in-Chief and Managing Editor.
  • The Publications Committee may recommend new publication products.
  • The Committee reviews AMP member submissions of Case Reports for potential publication in selected publications.
  • The Committee meets monthly virtually and throughout the month by electronic communication. Under normal circumstances, the committee meets in person before the annual meeting. The Chair or President may direct that meetings occur virtually.

Chair

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The Chair is elected by the AMP regular membership for a two-year term.?

Members

General responsibilities for All Volunteers apply. Please review at this link.

  • Members of the Publications Committee are appointed by the Board for a two-year, renewable term, up to a maximum of six years.
  • Additional considerations for Publications Committee vetting:
    • Candidates are expected to have at least 2 years post-fellowship clinical practice experience and to be currently in clinical practice.
    • Candidates are expected to have experience with peer-reviewed scientific journal publication management (e.g., reviewer, editorial board member, editorial office, business success, etc.).
    • Committee membership should reflect the diversity of the scope of practice of the AMP membership (e.g., Genetics, Hematopathology, Infectious Diseases, Informatics, Solid Tumors) along with other aspects of diversity.

Junior Member(s)

General responsibilities for All Volunteers apply. Please review at this link.

  • Junior Member(s) of the Publications Committee are appointed by the Board for a two-year, non-renewable term.
  • The responsibilities of the Junior Members of the Publications Committee include: 
    • Provide feedback and suggestions on Committee activities and projects from a student, trainee (resident / fellow), and/or early career perspective.
    • In collaboration with other AMP Junior Members, organize the program and speakers for the Trainee Luncheon at the annual meeting.
    • Other duties as assigned by the Committee Chair.
  • Additional considerations for Publications Committee vetting:
    • Candidates must be current AMP Associate Members (students, postdoctoral fellows, and residents) . AMP membership must remain current throughout the term of service.
    • Candidates must be in clinical practice (any work setting - academia, community hospital, public or private laboratory, commercial referral, esoteric/specialty, etc.).
  • Experience in peer-reviewed scientific journal publication management appropriate to an Associate Member’s level of practice is desired, but not required.

Strategic Opportunities Committee (SOC), Chair and Members

Committee

  • The Strategic Opportunities Committee assesses the opportunities and challenges in the molecular pathology profession and other environments that affect AMP interests, including:
    • assessing trends and activities in the broad environment external to AMP, i.e., "horizon scanning"
    • identifying and assessing external threats that could prevent AMP from attaining its goals
    • identifying and assessing external opportunities that can help AMP attain its goals
    • identifying organizations for potential relationships that can help AMP attain its goals
  • The SOC advises, conducts research for, or provides information to the Board as requested.
  • The SOC meets virtually at least once a year.

Chair

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The SOC is chaired by the President-Elect.

Members

General responsibilities for All Volunteers apply. Please review at this link.

  • Non-Board members and advisors (non-voting) of the SOC are appointed by the Board and serve two-year renewable terms, up to a maximum of six years.
  • Board members of the SOC are appointedfor no longer than their remaining Board service term.
  • Members of the SOC utilize their extensive experience in molecular pathology or areas relevant to molecular pathology to carry out the SOC’s responsibilities.
  • The nature of the SOC’s responsibilities, e.g., “horizon scanning,” requires committee members to be attuned to developments in the larger environment with the mindset of the potential impact of these developments on the molecular pathology profession, on AMP as an organization, on AMP members, and on the patients AMP members serve.

Training & Education (T&E) Committee, Chair, Members, Junior Members and Medical Technologist Members

Committee

  • The T&E Committee accomplishes objectives in the “Education” area of the Strategic Plan.
  • The T&E Committee oversees, develops, reviews, and/or implements educational materials and events such as courses, webinars, curricula, certificate programs, mentoring of trainees, and education in molecular pathology, e.g., the AMPEDTM Learning Management System, the Molecular Genetic Pathology Review Course and the GetAMPed! Updates and Case Studies in Molecular Pathology Outreach Course.
  • The T&E Committee oversees the Education Community of Practice (EdCoP) Group.
  • The T&E Committee judges the US Based Trainee Travel Award for the Annual Meeting
  • The T&E Committee judges the Young Investigator Award (YIA) posters and selects and moderates the Early Bird Case Study Presentations at the Annual Meeting.
  • The T&E Committee provides oversight of AMP member appointees to public and professional education initiatives.
  • The T&E Committee identifies AMP member expertise to present educational sessions in molecular diagnostics upon invitation from other organizations and provides an AMP representative to the Cooperating Societies of the American Board of Pathology.
  • The T&E Committee identifies and provides oversight of two AMP member appointees who plan and co-moderate the annual AMP Companion Meeting at USCAP.
  • The T&E Committee meets monthly virtually and often communicates online, e.g., by email, between meetings. Under normal circumstances, the committee meets in person before the annual meeting. The Chair or President may direct that meetings occur virtually.
    • Members of the T&E committee must not currently be employed by, or have been employed within the past 24 months by, an "ineligible company" as defined by the Accreditation Council for Continuing Medical Education (ACCME), to adhere to ACCME rules for CME. Ineligible companies are those whose primary business is producing, marketing, selling, or distributing healthcare products used by or on patients. Examples of such organizations include device manufacturers or distributors, diagnostic labs that sell proprietary tests, and pharmaceutical companies or distributors.

Chair

General Responsibilities for Committee Chairs apply. Please review at this link.

  • The Chair is elected by the AMP regular membership for a two-year term.
  • The Chair may recommend Junior, Medical Technologist, and ad hoc members to be appointed by the Board.
  • The Board may appoint a Vice-chair to the T&E Committee when appropriate.

Subdivision Representatives and ad hoc members

General responsibilities for All Volunteers apply. Please review at this link.

  • The T&E Committee currently consists of two representatives from each Subdivision (the Bylaws mandate “at least one”), who serve staggered two-year terms; ad hoc members may be appointed by the Board to accomplish specific projects. The Committee always includes at least one Junior member who is a current or recently-graduated trainee.
  • Subdivision Representatives provide subdivision-specific expertise and represent the interests of the subdivision members in the committee's activities and projects.
  • Subdivision Representatives bring education issues identified by the Subdivision Leadership to the T&E Committee for discussion and implementation of needed initiatives and projects.
  • Subdivision T&E Representatives notify subdivision members and leadership about educational initiatives and projects discussed by the T&E Committee for which subdivision expertise is or may be required.
  • Subdivision Representatives additionally serve on the Subdivision Leadership from which they were elected (Genetics, Infectious Diseases, Informatics, Solid Tumors, or Hematopathology).(Please review responsibilities for all Subdivision Chairs and Subdivision Leadership at this link.)
  • Additional considerations for Nominating Committee vetting:
    • Enthusiasm for education
    • Early to mid-career are encouraged to self-nominate

Junior Member(s)

General responsibilities for All Volunteers apply. Please review at this link.

  • Junior Member(s) serve for two years. Two Junior members serve staggered terms.
  • The responsibilities of the Junior Members of the T&E Committee include:
    • Participating in monthly committee meetings
    • Bringing education issues relevant to trainees to the Committee;
    • Proposing new educational projects and resources relevant to trainees to the Committee
    • Organizing the program and speakers and providing a summary report for the Trainee Luncheon at the annual meeting, including a book give-away, and any other trainee-relevant educational programming;
    • Leading the programming of the Trainee and Early Career webinar series initiative;
    • Participating in educational programs developed by the Committee, such as Molecular-in-My-Pocket Card review or online content development.

Medical Technologist(s)

General responsibilities for All Volunteers apply. Please review at this link.

  • Medical Technologist(s) serve for two years. Two Medical Technologist members serve staggered terms.
  • The responsibilities of the Medical Technologist member of the T&E include:
    • Participating in monthly committee meetings
    • Bringing education issues relevant to technologists to the Committee;
    • Proposing new educational projects and/or resources relevant to technologists to the committee
    • Providing updated content on molecular technologist training programs on the AMP website;
    • Updating resources for preparation on certification exams on the AMP website;
    • Developing the community of technologists within AMP through various activities, e.g., online discussions, networking opportunities such as a Technologist Luncheon at the Annual Meeting;
    • Participating in educational programs developed by the committee, such as online content development.

 

[Reviewed and approved by the Board of Directors on September 26, 2023.]

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